Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it’s by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.

Kettering Health Miamisburg  

• Serving the residents of Warren, Butler, and Southern Montgomery counties for over 40 years.
• Kettering Health Miamisburg, formerly Sycamore Medical Center, is a full-service hospital located minutes west of the Dayton Mall on Miamisburg-Centerville Road off I-75 in Miamisburg, Ohio.
• The cornerstone services for KH Miamisburg have been Bariatric surgeries and Orthopedic care. 
• Expanded services include emergency care, sleep center, mammography, breast MRI, cardiac catheterization lab, wound center and DEXA scanning. 
• 142 bed facility
• Awarded with 100 Top Hospital by IBM Watson Health for the 10^th time in 2019.
• In 2020, KH Miamisburg received an “A” from the Leapfrog Group, a national patient safety watchdog, ranking among the safest hospitals in the United States.
• Accredited by the American College of Emergency Physicians as a Level 3 Geriatric Emergency Department.
• KH Miamisburg received several awards from Healthgrades:
  • Outstanding Patient Experience Award (2017-2019)
  • America’s 100 Best Hospitals for Prostate Surgery Award (2020)
  • Joint Replacement Excellence Award (2020)

The Medical Records Tech role supports the System of Kettering Health in its’ mission through the timely and quality processing of protected health information in compliance with federal, state, and system standards, as well as system policies and procedures that accomplish the confidential and accurate completeness of patient records.

This Scanning team position posting is for an on-site (remote work not supported) Medical Records Tech position within the HIMS Operations department at one of our Kettering Health campuses; however, because Medical Records Tech positions are considered a part of the Kettering Health System Services division, members may be required to transfer, at any time, to perform duties and responsibilities at other campuses within the entire Kettering Health system.  Transfers to other campuses are rare but may be necessary with limited prior notice, mileage is reimbursable for short term transfers.  While not a direct patient care position, this position will require physically being present on units and passing through areas with on-going active patient care.

Medical Records Tech’s posted to the HIMS Operations Scanning team must be able to balance work that allows for independent workflow while simultaneously fostering an environment of support and teamwork for assuring a balanced workload and optimal productivity.  Medical Records Tech’s must possess adaptability and flexibility to organize and prioritize workload to meet quality and productivity standards, learn new concepts/skills, and participate in continuous process improvement activities requiring articulation of problems and potential solutions in a professional and confidential manner.

Medical Records Tech’s posted to the HIMS Operations Scanning team can expect to perform the following daily duties and responsibilities (this list is not all inclusive) which do require dexterity of whole body, potential extensive walking/pushing of carts, lifting/handling of paper/plastic products, and involves repetitive motions; additionally requires the understanding and ability to use electronic information systems and software applications for team workflow and process functionalities (heavy screen/system use time)):

• The capture/pickup of paper-based records from a variety of locations such as direct nursing units and collection boxes.
• The prepping for scanning of paper-based records which includes manual manipulation (use of staple removers, removal of binding materials, etc.) to ensure proper scanning equipment fit. Additionally, the use of critical thinking skills in the verification and quality review and assembly of protected health information.
• Pre-Indexing of documentation for scanning involves the continuation of prepping/manipulation of documentation activities but now introduces the physical use of scanning devices (users will be required to understand the functionality as well as physically use and maintain assigned large scanning equipment). Functionality of OnBase software is used to digitally managed scanned imaging.
• Indexing (Full Indexing) allows for users the opportunity to review and ensure correct image quality and documentation filing.
• Quality Assurance/Verification actions allow for users the continued opportunity to review and ensure image quality and documentation filing before final committal/filling of documentation into patient records. Additionally, tasks related to the analysis of other patient record elements may be required.
• Storage/Stagging will require users to maintain proper workflow time management skills to ensure both timely completion of workflow task and the ability to maintain an organized and clean workstation/office environment.
• Use of Microsoft (MS) Office products such as Excel, Teams, and Word for collaboration and communication purposes, this includes the use of landline telecommunication equipment. Additionally, users must of able to use Multi-Functional Devices for printing, scanning, and faxing (digital faxing options are also used).

JOB REQUIREMENTS

Required Licenses

AHIMA Credentialed Preferred.

Minimum Education

Courses in medical record office procedures, medical terminology, as well as anatomy and physiology are desired.

Minimum Work Experience

One to two years of experience in health information/medical recordkeeping systems.

Required Skills

Medical terminology required.  Must possess excellent customer service skills exhibiting composure, tact, and maturity required in the interaction with physicians, co-workers, other customers, and patients.  Must possess excellent verbal, telephonic, and digital communication etiquette.  Must possess an aptitude for clerical tasks with a desire for accuracy in detail, organized tasks.  Must have critical thinking and problem-solving abilities.  Ability to prioritize and balance workload.  Basic computer literacy required.